Privacy Policy

1. Basic Philosophy

UTokyo Bakers' Lab (hereinafter referred to as "the Organization") positions the protection of personal information as a social responsibility based on the philosophy of respecting individual dignity. We strive to protect the rights and interests of individuals through appropriate handling and management. Personal information collected and held in the course of our business activities forms the foundation of social trust, and we exercise the highest level of care in its handling.

2. Scope of Application

This policy applies to all personal information acquired, held, and managed by the Organization. All related parties shall comply with this policy and exercise maximum care in protecting personal information.

3. Definition of Personal Information

Personal information refers to information about a living individual that can identify a specific individual through name, date of birth, address, telephone number, email address, or other descriptions. It also includes information that can identify a specific individual by being easily cross-referenced with other information.

4. Collection of Personal Information

When acquiring personal information, the Organization clearly specifies the purpose of use and collects it through lawful and fair means. The purposes of use include activity support, information provision, various communications, surveys, event announcements, and donation management, and we collect only the minimum necessary information. We do not use information for purposes other than those stated without the consent of the individual.

5. Purpose of Use of Personal Information

The Organization uses acquired personal information for the following purposes:

• Providing information and communications regarding UTokyo Bakers' Lab activities
• Announcements about events, seminars, and volunteer recruitment
• Management of supporters, members, and donations
• Conducting surveys and marketing research
• Responses based on laws and regulations

When using information beyond the scope of the stated purposes, we will obtain prior consent from the individual.

6. Provision of Personal Information to Third Parties

The Organization will not provide personal information to third parties without prior consent from the individual, except as required by law. When providing information to third parties, we ensure information security through appropriate contracts and supervision.

7. Management and Security Measures

The Organization implements reasonable security management measures to prevent leakage, loss, and damage of personal information.

8. Outsourcing of Personal Information Handling

When outsourcing the handling of personal information to external parties, the Organization contractually obligates the outsourcee to comply with our personal information protection standards and appropriately supervises them. When selecting outsourcees, we thoroughly verify their security management systems.

9. Requests for Disclosure, Correction, and Suspension of Use

When an individual requests disclosure, correction, suspension of use, or deletion of their personal information, we will respond promptly in accordance with applicable laws after appropriately verifying their identity. Request procedures and contact points are clearly stated on our website and promotional materials to ensure transparency.

10. Use of Cookies

The Organization's website may use cookies to improve user convenience and for access analysis. Information collected through cookies is limited to statistical data that cannot identify individuals and does not infringe on privacy. Users can refuse the use of cookies through their browser settings.

11. Education and Awareness on Personal Information Protection

The Organization conducts ongoing education and awareness activities regarding personal information protection for all related parties, aiming to raise awareness among everyone. We ensure proper handling of personal information and prevent accidents and violations.

12. Compliance with Laws and Continuous Improvement

We comply with laws related to personal information protection, guidelines established by the government, and social norms. We build a personal information protection management system and continuously review and improve it. We respond flexibly and promptly to changes in society and technological advances.

13. Retention Period of Personal Information

The Organization retains personal information for the period necessary to achieve the purpose of use, after which we take appropriate measures such as safe and secure disposal or anonymization. We maintain a clear retention period and proper management, upholding a policy of not retaining unnecessary personal information for extended periods.

14. International Handling of Personal Information

In our international activities, when transferring personal information outside the country, the Organization complies with applicable laws and international standards and implements sufficient security measures. We manage information to ensure that individual rights are not compromised.

15. Final Provisions

This Privacy Policy is effective from January 21, 2026, and will be revised as necessary. Revised content will be promptly published and communicated to related parties.